For staffing and recruiting firms

The margin you lose in billing is margin you already earned.

Hours that never reach an invoice. A rate increase applied a week after its effective date. Overtime lost across two cost centers. An approved pass-through nobody billed. None of it is anyone's mistake — and all of it is yours.

Request a walkthrough See where it leaks

Workforce billing accuracy

Documents from a filing cabinet, a laptop and an inbox converging into one bound record

Where it goes quiet

Four correct systems, one incorrect invoice.

Every leak below survives review because nothing is visibly wrong on the invoice. What is wrong sits in the records behind it.

Illustrative data only

Rate changes that arrive late

An amendment takes effect on the 17th. The billing system is still carrying the old rate on the 21st — across every assignment on that rate line.

Billed $33.00 Agreed $34.50 − $60.00 per worker, per week

Overtime split across cost centers

Forty-six hours on two timecards — twenty-eight and eighteen. Neither one crosses forty, so neither triggers overtime. It is worked, it is approved, and it is never billed.

Billed 46.0 hrs flat Agreed 40 + 6 at 1.5× − $85.50

Pass-throughs that never appear

PPE, boot allowances, travel, per-diem — approved in the assignment record and invisible to any check that only reads the invoice, because they are not on it.

Approved 2 × $95.00 Invoiced $0.00 − $190.00

Credits and rebills done by hand

A manual correction reissued under pressure at month end, reconciled against nothing, and never checked again against what was originally billed.

Every line matched to prior billing No double counting

Why nothing catches it

Nothing you own is responsible for the gaps between what you own.

Your ERP is right about what it holds. So is your VMS, your timecard system and your rate card. Each is correct in isolation. AmountGuard reads across all four.

Agreement & rate card — bill rates by role and shift, with effective datesRecord A
Assignment records — placements, rate lines and approved pass-throughsRecord B
Approved timecards — hours signed off by the client, per cost centerRecord C
Prior billing — what was already invoiced, credited or rebilledRecord D

Three answers, not two

Every line gets one disposition. The third one matters most.

Disposition 01

Clean

The line reconciles to the records that authorize it. Most lines land here, and saying so plainly is part of the work.

Disposition 02

Exception

The line does not match its evidence — with a reproducible calculation and a named evidence chain behind every difference.

Disposition 03

Unresolved

The evidence needed to judge the line is not present, so it routes to a person rather than a guess. A tool that explains everything is a tool that wastes your week.

Clean + exception + unresolved reconciles to the invoiced total, with no double counting. That reconciliation is the deliverable, whether or not anything is found.

How it starts

Start with a fictional invoice, not your data.

The first conversation asks nothing of you — no documents, no exports, no integration, no credentials, no access.

Demonstration data

A 20-minute walkthroughOne invented staffing invoice and four invented evidence sources, with every disposition explained — including one flag we talk ourselves out of. You tell us whether it resembles your billing week.

Then a bounded diagnosticTwo weeks. One client account, up to 100 invoices, file exports only. One legal entity, one currency, one workflow. No integration and no automated action.

An evidence map, not an opinionAn invoice register with one disposition per line, reproducible calculations, the reconciliation, a written statement of limitations, and a QA record.

Acceptance is not contingent on findingsWe are paid to give you a traceable answer, not a favourable one. If your billing is clean, proving that is the deliverable.

Boundaries

What AmountGuard does not do.

It does not approve, reject, hold or release any payment. Every financial decision stays with your team.

It does not contact your workers, your clients, or your suppliers. Any conversation with them stays yours.

It does not guarantee savings, recovery or accuracy — and is never paid a share of what it finds.

It does not need payroll, tax, credential, health or personal records — and will not accept them.

It does not require an integration, a system login or production access to do the first piece of work.

It makes no claim of existing customers, production deployment or certification.

One question is worth 20 minutes.

Does the way this breaks look like the way yours breaks?

Request a walkthrough Discuss a diagnostic

A verification stamp being applied to a document